King Street Cultural Quarter, Norwich, Norfolk

Constitution

1.        Name

1.1.       The organisation shall be known as The King Street Cultural Quarter, Norwich (hereafter known as ‘The Group’).

1.2.       ‘The Group’ is a not-for-profit organisation.

1.3.       The activities of ‘The Group’ focus on King Street, Norwich, Norfolk and the surrounding area.

2.        Objective

2.1     ‘The Group’ exists to protect, support and develop the community, culture, history and the future of the area. The specific aims to achieve this objective are to:

Promote the area as a centre for creativity, heritage, community and sustainable tourism

Respect the historic importance of the area and work towards its future prosperity

Encourage projects, events and activities which develop partnerships between communities, businesses and organisations

Engage local residents in projects and events

Inform and influence decisions made about the area

Work with like-minded organisations

3.        Powers

3.1     ‘The Group’ shall achieve these aims and objectives by raising funds, acquiring equipment and working in partnership with other like-minded organisations.

4.        Membership

4.1     Membership is open to:

Any resident of the area

Any representative of organisations based within the area

Any parties with an interest in the area

4.2     Members should have an interest in developing the area and represent a voice for the Quarter.

4.3     Any individual or representative of organisation from the list above may become members of ‘The Group’ by registering their interest at an Annual General Meeting or by contacting ‘The Group’ in writing.  A list of current members will be maintained by the secretary.

4.4       Any member can resign, at any time, by writing to ‘The Group’ secretary.

5.        Annual General Meeting (AGM)

5.1     Members will be given at least ten days’ notice of the AGM.

5.2     The purpose of the AGM is to:

Review and approve ‘The Group’s’ accounts for the previous year

Review the Executive Committee’s report on the previous year’s activities and plans for the future

Elect Executive Committee members and officers

Discuss matters arising

5.3     Subsequent AGMs will be held no less than 15 months after the previous year’s AGM.

6.        Election of Executive Committee

6.1     ‘The Group’ will be managed by an Executive Committee of members elected, from the membership, at the Annual General Meeting (AGM).

6.2     Executive Officers include a nominated Chair, Vice-Chair, Secretary and Treasurer plus:

6.2     The Executive Committee will comprise of a maximum of 15 officers including those elected as Chair, Vice-Chair, Secretary and Treasurer.

6.3     Members of the Executive Committee will have the powers to co-opt additional members to the Executive Committee to provide specialist expertise as required.

6.4     All members will be offered the opportunity to stand for and vote for Executive Committee positions. In the event of nominees receiving equal votes, the Chair will have the casting vote.

6.5     Quorum will be achieved when one third of the Executive Committee are present.

6.6     The Executive Committee shall meet a minimum of four times a year.

7.        Payments and Benefits

7.1     Members cannot receive payment directly from ‘The Group’ except for the reimbursement of expenses incurred as a result of pursuing the aims and objects of ‘The Group’ and as agreed by the Executive Committee.

8.        Finance

8.1     An account will be maintained on behalf of the Group at a bank agreed by the   committee.

8.2       Signatories to the account will be officers of the Group. Each cheque will require two signatures one of who will normally be the Treasurer.

8.3       Records of income and expenditure will be maintained by the Treasurer and a financial statement given to each meeting of the Executive Committee.

9.        Dissolution

9.1     Should the Membership vote to close down ‘The Group’, after discharging all debts and liabilities, any remaining assets will be transferred to any organisation for use for particular purposes that fall within the Objectives of The King Street Cultural Quarter, Norwich subject to the requirements of funding bodies. In no circumstances shall the net assets of ‘The Group’ be paid or distributed amongst the Members.

10.        Changes to and adoption of this Constitution

10.1   Any proposal to amend the constitution must be given to the Secretary in writing at least one week before the notice of the Annual General Meeting at which it is to be discussed is circulated.  The proposal must then be circulated with the notice of the meeting.  Any proposal to amend the constitution will require two thirds majority of those present and entitled to vote.

10.2   This constitution of the King Street Cultural Quarter, Norwich was adopted by the membership of ‘The Group’ on 19th October 2011.

Signed by Jason Borthwick, Chair of King Street Cultural Quarter

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